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Development Coordinator

Company: Tulsa Ballet
Date Posted: June 15, 2017

Tulsa Ballet

Development Coordinator

Full Time Non-Exempt

Reports to:      Director of Development



To serve as an essential asset of our region through exciting internationally-acclaimed artistic excellence and exemplary education and outreach.


We commit to:

  • Preserve the tradition of classical ballet
  • Promote the appreciation of contemporary dance
  • Create works of superior and enduring quality
  • Educate through exceptional dance training, performances, and outreach programs.


To be an innovative leader, powerful partner, and global cultural representative of a community in which the performing arts are valued and promoted as an indispensable resource.


Essential duty: implement plans and strategies to achieve contributed revenue goals, while building and cultivating donor relationships.


Duties include:

  • Implement annual fundraising plan focusing on Individual Giving to Annual Fund and membership contributions to Barre Society enhanced subscription/young professionals group.
  • Create messaging for Annual Fund solicitations via print media, email, and telefunding efforts including light graphic design and selection of approved photographs.
  • Communicate with members of Box Office/Ticketing staff to relay messaging of active solicitations and correctly record any donations received with subscriptions or ticket orders.
  • Manage and track solicitation efforts using database to measure success of messaging and return on investment.
  • Meet or exceed monthly metric expectations.
  • Provide strong stewardship support in multiple ways.
  • Create messaging for Barre Society solicitations via print media and email, working with Graphic Designer to ensure approved print media brochure design.
  • Coordinate subscription information and preferred ticket data with Box Office/Ticketing staff to ensure that Barre Society members receive tickets to all performances included with level of membership.
  • Serve as staff liaison to Barre Society Committee and assist Barre Society Committee Chair with meetings as requested, recording meeting minutes as needed.
  • Process all gifts received for the organization.
  • Develop reports for tracking donor history and membership growth.
  • Perform data mining and research in database to identify solicitation targets for contact.
  • Create Plans for prospects and track communication and activity attendance to develop constituents and increase support of organization.
  • Complete donor listings to appropriately recognize donors across the organization in performance programs throughout the season as well as in Annual Report.
  • Create annual giving statements with tax-deductible contribution information as additional stewardship for supporters.
  • Update existing listings and create additional listings for TNEW section of Tulsa Ballet website, primarily for receiving online contributions and membership payments.
  • Assist Director of Finance with Campaign and Fund setup, creation of or modification to general ledger codes, and other audit-related duties as required. Annually, update all accounts for new fiscal year.
  • Attend performances and events as assigned to ensure excellent donor relations.
  • Other duties as assigned.


Preferred Education and Experience:

  • Bachelor’s degree or multiple-year, career-equivalent experience.
  • Database management experience. Tessitura Network preferred.
  • 3-5 years work experience preferred.
  • Not-for-profit, sales, or customer service experience preferred.
  • Understanding of and interest in contemporary ballet preferred.


Required Skills:

  • Superior written and interpersonal communication skills.
  • Computer experience and knowledge of Microsoft Office suite.
  • Excellent organizational skills.
  • Proven and demonstrable track record of being able to work under pressure while managing multiple deadlines.
  • Friendly personality and positive outlook.


Work Environment/Physical Demands:

  • Be able to work nights and weekends when event and/or performance schedule require.
  • Be able to lift up to 25 pounds and participate in physical activity required for events.
  • Have reliable transportation, as some errands occasionally will be necessary.

To apply, send resume and cover letter to  No phone calls, please.